You're at the right place if you want information on how to create a new club (one that has never been registered). If you wish to renew a current club registration, see the Renew an existing club page. If you wish to revive a club whose registration has expired, see the Revive an expired club page. Really creating a club that has never been registered before? Read on.
Fall 2009 Renewals should follow steps 1-4 and 9 (skip steps 5-8).
Clubs NOT Registered Last Year But Seeking Revival should follow all steps, as should newly forming clubs.
New clubs may be started at any time during the year. Only currently registered Rice students can establish a club.
The club creation process is managed through this website by the Office of Student Activities (SACT), the Student Association (SA) for undergraduate clubs, and the Graduate Student Association (GSA) for graduate student clubs. The overall process is as follows:
- Club president reads Article VII and By-Law D of the Student Association Constitution and By-Laws (undergraduate) or By-Law C of the GSA By-Laws (graduate).
- Club president submits New Club Registration Form online (link at bottom of page), which collects general club information, club officer and sponsor contact information, and a draft of the club's constitution (based on the provided Sample Constitution and guidelines).
- Club president fills out the President's Form, prints it, signs it, and turns it into SACT.
- Club faculty/staff sponsor fills out the Sponsor's Form, prints it, signs it, and turns it into SACT.
- SA Parliamentarian (undergraduate) or GSA VP Internal Affairs (graduate) reviews draft of club's constitution and schedules meeting with club president to discuss any changes needed.
- SA Parliamentarian or GSA VP Internal Affairs schedules club presentation to SA Senate or GSA Council.
- Club officer(s) give very brief presentation to SA Senate or GSA Council.
- SA Senate or GSA Council approve or deny club's registration. Not all clubs are approved. A club's officer(s) must be ready to answer questions at their presentation and argue for the organization's approval.
- Club president and club faculty/staff sponsor must attend a risk management training workshop before the club is considered registered. This can be done at any point in the club registration process.
As the club manager (president), you will receive an email each time your club completes a step in the club registration process. You can also check the website (My managed clubs) for your club's registration status.
After being approved by the SA Senate or GSA Council and the club president and sponsor having attended risk management training, a club is afforded the benefits of a registered club. Clubs must renew their registration each year to retain those benefits.
Ready to register? Fill out the New Club Creation Form (new clubs only).
