You're at the right place if you want information on how to renew a club that is currently registered. If you wish to create a new club (one that has never been registered), see the Create a club page. If you wish to revive a club whose registration has expired, see the Revive an expired club page. Really renewing a club that is currently registered? Read on.
Fall 2009 Club Renewals: Your club is not in the Clubs Central system yet so THIS YEAR ONLY you need to follow the instructions for creating a new club (NOT the renewal instructions). Just complete steps 1-4 and 9 for creating a new club (skip steps 5-8). If you do not have the latest copy of your club's constitution to upload, contact SACT. Questions? Contact SACT.
The club renewal period begins on the first day of classes and ends October 1st.
A club president must renew his/her club's registration each year during the club renewal period in order for the club to continue to have all the benefits of club registration. If a club's registration is not renewed during the renewal period, then the club president must revive the expired club (much more tedious than renewing) for it to regain the benefits of club registration.
The club renewal process is managed through this website by the Office of Student Activities (SACT). A club that is currently registered (not expired) can have its registration renewed through the following process:
- Club president reads Article VII and By-Law D of the Student Association Constitution and By-Laws (undergraduate) or By-Law C of the GSA By-Laws (graduate).
- Club president clicks the "Save and renew" button on the club's "edit page" (after ensuring that all information is correct, especially officer contact information). Club edit pages are accessible at My managed clubs for each of the clubs that you are currently the manager (president) of. If you are not the manager of the club you wish to renew (your club is not listed at My managed clubs), you or the current manager needs to contact the Office of Student Activities to be made the manager before you can renew your club's registration.
- Club president fills out the President's Form, prints it, signs it, and turns it into SACT.
- Club faculty/staff sponsor fills out the Sponsor's Form, prints it, signs it, and turns it into SACT.
- Club president and club faculty/staff sponsor must attend a risk management training workshop before the club's registration is considered renewed. This can be done at any point in the renewal process.
As the club manager (president), you will receive an email each time your club completes a step in the renewal process. You can also check the website (My managed clubs) for your club's registration status.
